How to Create Tasks and Lists from Gmail Mail

If you rely on your memory to help you remember important tasks or information, it is likely to fail. The average individual has a variety of activities that fill a day, making it easy to lose track of information. To avoid this, reminders and to-do lists help you stay organized.

The Gmail inbox has a personal organization app called Google Tasks that people are unaware of. The app helps create task lists, turn emails into action items, and sort due dates. Here’s how to create tasks and lists from your Gmail mail using Google Tasks.

Creating a Task from Email

Emails can be turned into watchable tasks or added to to-do lists using the Task app in Gmail. Here’s how to do this:

Stage 1: Launch Gmail and select the email to convert to a task.

Step 2: At the top of the mailbox, select Add to Tasks, represented by an icon with a checkmark and plus sign. A desktop notification should confirm adding email to Tasks.

Stage 3: On the right side of your desktop window, your Task pane should be open, click on the new email task to add the preferred task name, due date, and other descriptive information to note.

You can improve the organization of tasks by moving the task to a list or making it a subtask. Choosing the second option allows you to link one task to several messages.

Adding Subtasks

If a task requires multiple actions to complete, you can add subtasks to track your progress to completion. You can link a task to several messages by adding subtasks. Check out the steps below to learn how to add subtasks:

Stage 1: Move your cursor over the main task and right click.

Step 2: Select the option to add subtasks.

Stage 3: Enter the details of your new subtask in the menu card and it should automatically save.

If you want to have a subtask devoted to the main task, right-click on it and select Remove Indent.

Creating a Task List

Email tasks can be edited to feed pre-existing lists, or a new list can be created and an email task added. Here’s how to add a task to one of your lists in Gmail:

Adding a Task to a New List

You can create a list where tasks can be grouped. This is especially important if you have valid emails in your Gmail for work, school or entertainment. Here’s how to do this:

Stage 1: Select the drop-down menu at the top of the Tasks window.

Step 2: Select Create new list.

Stage 3: Enter the name of the new list and select Done.

Step 4: In the new list window, select Add task.

Step 5: Enter the details of your new task and it should automatically save.

Adding a Task to an Existing List

If you already have lists created, you can add tasks to them using the following steps:

Stage 1: Select the drop-down menu at the top of the Tasks window.

Step 2: Select the list you want to start.

Stage 3: Select Add task to create a new task or create a task directly from an email.

Moving Tasks Between Lists

There are situations where you might want to move tasks from one list to another. You can do this using the following steps:

Stage 1: Select the three vertical dots to the right of the task to open a menu.

Step 2: Select the list under which you want to place the task and it should move.

Completing and Deleting Tasks

After completing a task, you can mark it as complete. However, if the task was created by mistake or you no longer need it, you can delete it.

Completing a Task

By marking a task as complete, you can always access it in the future. Here’s how it works:

Stage 1: To the left of the task, select the circle to mark it as complete.

Step 2: Select the drop-down menu next to Completed at the bottom of your Task window to access the completed task.

Stage 3: After accessing the completed task, you can choose to Mark the Task as Missing or Delete it Permanently.

Task Deletion

When you choose to delete a task, no records will be saved. Here’s how it works:

Stage 1: Select the three vertical dots to the right of the task to open a menu.

Step 2: Select Delete.

Managing Gmail Labels

Creating tasks or task lists from emails makes them easy to organize and follow. Another way to organize emails in Gmail is to use labels to mark them up.