A personal WordPress blog doesn’t matter: WordPress bases its reputation on it. However, managing a multi-author WordPress website is more like running a newspaper – in fact, we wouldn’t be surprised if you’re reading this for exactly that reason. Obviously, this requires some advanced access control and management tools you don’t need it when you’re not dealing with multiple authors and contributors. These are some Plugins that cover all the functionality we believe are necessary. Think of it as a Swiss army knife – you may not always (or never) need them all, but you want to know they’re there just in case.
PublishPress is a free plugin designed to facilitate publication scheduling and editorial work. It comes with many important functions, especially the broadcast calendar. feature a simple drag and drop interface, you can use it to follow each content easily. You can also easily change the publication date of your posts by dragging them forward or backward on the calendar.
You can also use this plugin set exceptions, reminders and notifications for each piece of content: give your contributors a boost when their submissions are accepted, when the first draft is due, when it’s under review, and finally, so that the world is astonished. also create and manage user rolesand send these custom notifications to each role.
PublishPress also Integrates with Slackif you use this tool to communicate with contributors.
Edit Stream It promises a modular approach to workflow management, especially if you’re not the editor or the only editor. doing sports An easy calendar overview for planning and scheduling your shipments, it also allows you to add special statuses (for important stages of post development) and editorial comments to each of your posts. also assign metadata to each of the posts: data consisting of as many fields as you want, covering topics such as the number of required words, draft submission dates, required keywords, and so on.
The plugin also supports user groups and allows you to organize contributors in the way you find most efficient.
Obviously, you should also be looking for an access control solution. Managing user roles alone may not be enough – you want a secure login. You need to make sure that anyone cannot log in as an author or authorized contributor and post whatever they want on your website. We recommend adding another layer of security author to your home page and we WordPress 2-Step Verification plugin is the way to go.
This free and simple plugin gives you three alternative second steps (apart from entering username and password): an app, text message, or one-time code. We have discussed the workings of this plugin in another article detailing two-factor authentication.
A simple and functional plugin, Pre-release Checklist It is more or less described by its own name: create a checklist and assign it to any custom post type If you like it and add a message for your contributors. That way, every time they try to publish a post, they’ll get an additional prompt that lets them mark all the tasks the editors have put in front of them. Is the featured image in place? Did they run a spell checker? Has the responsible editor approved the submission? Has the post’s SEO been checked? Of course, Checklist can be overridden if a post urgently requires publication.
You’ll also be able to see how many tasks have been flagged for each post, and you’ll be able to filter posts by checklist status, making this a quick way to ensure nothing gets missed.
You can also request restrict or allow access to certain actions and content depending on the contributor’s role in your organization. User Role Editor is a free plugin that lets you do just that. also create custom roles Assign capabilities (from scratch or by duplicating and fine-tuning an existing role) and individually or collectively to your contributors on a case-by-case basis. That way, each of your contributing users will have access to what they need to do their job and nothing else.
This simple plugin takes care of an issue that can arise due to WordPress keeping and tracking each draft and version of each post. You might think the problem is slow loading time, but that’s not true – only one version will be loaded at a time. The slowdown can occur in the backend by monitoring multiple versions. WP Revision Controlhowever, it deals not only with that, but also with human error: Too many saved versions of a document can cause confusion for your contributors and editors. With this plugin you can choose how many revisions of each post you want to keep on your website. Once this number is exceeded, WordPress deletes the oldest revision, so we recommend making a backup of the original drafts just in case.
As you might guess from the name, manage does not shrink ads (for better or for worse) – this minimizes the admin interface. Not all website administrators and not all editors are, and need not be, skilled WordPress users. With this free plugin you can reduce the backend of an admin to a more manageable interface. This achieves two things: it just make it easy for your managersit also prevents them from accidentally causing website problems – they can’t see anything you don’t let them see.
WordPress uses Gravatar for user profiles by default, giving your contributing authors a chance to express themselves. That’s all well and good, but if you want some uniformity better to match your general styleor if the content of some of the contributors’ avatars is inappropriate (for example, when running a family-friendly blog, it’s violent or obscene), we recommend giving it a try. Simple Native Avatars.
allows you upload new profile pictures, for your website, which they can definitely rate later. If you know and trust your contributors, this will also allow them to upload their own avatars. Of course, if you’re happy with your potential contributor’s Gravatar look, you can avoid uploading a local avatar and let Gravatar kick in.
Finally, we give you User Submitted Submissions. This free plugin allows you to create a form on the front end of your website. visitors can submit their own posts without logging in, if so, select it. The form is comprehensive and works fine out of the box, but each of the fields can be changed or discarded as needed. Your website with just a few mouse clicks open to user-generated content. This plugin for extra security Integrates with Google reCAPTCHA.
As a result
This covers the functionality you need to run a multi-author blog successfully. WordPress prides itself on its simplicity, but creating content and running a blog is not easy. Managing multiple authors is something else entirely.
Think of this article as a toolbox we’ve put together for you. Take what you need from it and make your multi-author WordPress website your very own. After all, you know your visitors, contributors, editors and managers best. Make co-creation as easy and fluid as possible.
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