Along with video calling and chats, Microsoft Teams brings new features like Microsoft Loop, Whiteboard and more. Besides message responses, Teams lets you record a message. If you want to reply to a specific message on the channel, you can do so easily. Here’s how you can reply to a specific message in Microsoft Teams.
Sometimes it can be chaotic when working with dozens of Teams members in Microsoft Teams channels. It can create confusion when talking about more than one topic, even in a personal conversation. Fortunately, Microsoft Teams allows you to reply to a specific message in the channel or private chat.
Here’s how to reply to a specific message in Microsoft Teams on desktop and mobile.
Microsoft Teams for Windows and Mac
Microsoft Teams comes preinstalled in Windows 11. But don’t confuse regular Teams with the Teams powered Chat app. Here’s how to reply to a specific message in Microsoft Teams on Windows.
Stage 1: Open the Microsoft Teams app on your computer.
Step 2: Select the Channel or personal chat you want to use.
Stage 3: Find a specific message you want to reply to.
Step 4: Move the cursor over it and you will see a popup to open the more options menu. Click on the three-dot menu.
Step 5: Select Reply and you will see the message appearing in the chat box.
Step 6: Type a message and press Enter to send the message.
You will see your reply and the original message in the interface. Microsoft uses the same UI/UX on both Windows and Mac. You can follow the same steps in Microsoft Teams for Mac and reply to a specific message in a conversation.
Microsoft Teams for iPhone
If you’re away from the desk and want to reply to a specific message in Teams, you can easily use the Teams mobile apps. Here’s how you can use the reply function in Microsoft Teams for mobile.
Stage 1: Open Microsoft Teams on iPhone.
Step 2: Go to the related conversation that you want to reply to a specific conversation.
Stage 3: Tap and hold a message and a sub context menu will open.
Step 4: Select Reply and you can type your reply in the chat box to reply to this particular message in Microsoft Teams.
You’ll see a preview of the message and the text you’ve typed in a conversation. It makes it easier for you and others to understand the content of the conversation.
Microsoft Teams for Android
Microsoft Teams for Android uses a slightly different user interface with an action button in the lower right corner. Let’s show you how to replay a specific message in Microsoft Teams for Android.
Stage 1: Open the Teams app on Android.
Step 2: Go to chat and select a conversation.
Stage 3: Tap and hold a message and select Reply from the submenu.
You’re ready to type your reply to a specific message in Microsoft Teams.
You can also replay your messages using the same trick. Maybe someone missed your message in a barrage of texts.
Use Message Reactions in Microsoft Teams on desktop
Sometimes, you don’t want to reply to a message with text. So you can add a happy, sad, love, rumble or down emoji reaction to a particular message. This is an indication that you checked the message and expressed yourself with an emoji on it. Here’s how you can use it.
Stage 1: Open Microsoft Teams on Windows or Mac.
Step 2: Open a conversation for which you want to use chat reactions.
Stage 3: Move the cursor over a message and choose a reaction from the drop-down menu.
You can quickly let others know your opinion using reactions. Instead of writing a long message, this might make sense.
Using Message Responses in Microsoft Teams on Mobile
Message responses are available in the Teams mobile app. To use it, long press a message and choose a reaction from the drop-down menu.
Similar to Slack, you can control how many users react to a particular message.
Use Microsoft Teams Effectively
Learning from the Skype disaster, Microsoft nailed the messaging experience in Teams. In fact, if someone got emotional and decided to write a 500-word message in Teams, you can go ahead and read the message aloud.