8 Best Ways to Fix Microsoft Teams Screen Sharing Not Working on Windows 10

Microsoft Teams continues its dream run in the corporate sector. The company doubles down on Microsoft Teams with new features and functionality. Among them, screen sharing is probably one of the useful add-ons for displaying content to other attendees. If you’re having trouble using screen sharing in Microsoft Teams, read on to find out how to fix it.

Screen sharing is a boon for administrators and educators who showcase their screen setups to other members during the conversation. The built-in Whiteboard in Microsoft Teams can also be used to brainstorm ideas and thoughts. Screen sharing not working in Microsoft Teams can force you to find alternatives and reduce team productivity.

Fortunately, it’s pretty easy to fix Screen sharing not working in Microsoft Teams. Read together to find out how.

1. Use High Speed ​​Internet Connection

In screen sharing mode, you practically share your computer screen with other members during video calls. This may sound simple in theory, but it requires high-speed internet speed for a flawless result in the background.

You can visit fast.com or use services like Speetest and make sure you have good internet speed numbers. If your PC or Windows 10 laptop is connected to a 2.4 GHz Wi-Fi network, consider switching to 5.0 GHz for better connectivity and speed.

2. Close/Pause Irrelevant Apps Consuming Data

If any third-party app or web browser tab is downloading or transferring large files over the internet, you should consider stopping the download while screen sharing in Microsoft Teams.

Make sure Microsoft Teams gets the maximum bandwidth to use during long video calls and you shouldn’t run into any issues.

3. Close Background Apps and Activities

This applies to PCs and laptops with low RAM counts. When you have a lot of apps and activity processes running in the background, it interferes with its functions such as Microsoft Teams and screen sharing.

Follow the steps below to close apps and activities in the background.

Stage 1: Press the Windows key and type Task Manager.

Step 2: Press Enter and open the application.

Stage 3: If you notice unnecessary CPU usage by a random application or process, click on it and hit End Task at the bottom.

If you have frequent problems with Microsoft Teams, you should make it a routine and watch it before an important meeting.

4. Use Google Chrome or Microsoft Edge

If you are using the web version of Microsoft Teams, you must use Google Chrome or Microsoft Edge on Windows 10.

For a seamless screen sharing experience in Microsoft Teams, consider switching to Chrome or Edge instead of using Firefox or Vivaldi.

5. Make Sure You Have Permission For Screen Sharing

Participants can also share the screen during Microsoft Teams video calls. But first, you need to contact the administrator to give you the relevant permissions from the Meeting options in the Microsoft Teams app.

Without it, you cannot share the screen in group meetings as a participant.

Here is how to grant the corresponding permission for screen sharing in Microsoft Teams.

Stage 1: During the call, click the three-dot menu in the menu bar above.

Step 2: Select Meeting Options.

Stage 3: Under ‘Who can bypass the lobby’, select Everyone.

Now anyone in a Teams call can share the screen during a presentation. This is most useful in the education industry, where teachers are asking students to present via Microsoft Teams call.

6. Low Screen Resolution

This is indirectly related to Microsoft Teams working fine under low bandwidth. You can lower the screen resolution and try screen sharing again in Microsoft Teams.

This is most useful when working with a 4K display in Windows 10. In default mode, Microsoft Teams must transmit 4K content via screen sharing. You can lower the screen resolution and reduce the load on the Microsoft Teams app. Here’s how to do it.

Stage 1: In Windows 10, open the Settings app (Windows + I keys).

Step 2: Go to System > Display > Screen Resolution.

Stage 3: Select the lower screen resolution and restart the computer.

Now open Microsoft Teams and try screen sharing again.

7. Clear Microsoft Teams Cache

Sometimes the large amount of cache collected by Windows 10 can corrupt Microsoft Teams functions. Here’s how to remove Microsoft Teams cache in Windows 10.

Stage 1: Close the Microsoft Teams app completely in Windows 10.

Step 2: Select the Windows + R keys and open the Run menu.

Stage 3: Medicine %appdata%\Microsoft\Teams into the box and press Enter.

Step 4: It will open File Explorer with the folder containing the Teams files.

Step 5: Select all and delete from computer

Restart the computer and try your luck with Microsoft Teams again.

8. Update Microsoft Teams

Microsoft Teams screen sharing is not working, it may be due to an old build on the device. The software giant regularly releases software updates to the app to add new features and fix bugs.

Open the Microsoft Teams app, click the three dots option in the menu bar and check for updates. Install this latest build on device and start screen sharing during group meetings.

Deliver a Perfect Presentation

Microsoft Teams is making steady progress with new features like Gallery view, Breakout Rooms, and more. It has quickly become an integral part of our work-from-home setup.

Screen sharing plays an important role in delivering a message during video meetings. Follow the steps above and you can easily fix the screen sharing not working issue in Microsoft Teams.

Next: Microsoft Teams custom keyboard shortcuts are a pleasure to use. Read the post below to learn about the eleven best Microsoft Teams keyboard shortcuts for Windows and Mac.