Gmail remains the preferred choice for many consumers and small businesses. If you are getting similar email replies, you need to create an email template to save a lot of time. Here’s how you can create an email template in Gmail.
Email templates are very useful in Gmail. You no longer need to write public messages. You can select a relevant email template from the compose menu and make the relevant changes according to the context.
Email templates make sense for HR workers, agents, and anyone else who is tired of typing the same type of emails. First, you need to enable the templates from the Settings menu.
Enable Templates from Gmail
By default, Gmail disables the templates functionality for users. You need to enable it, then it will appear for you.
Stage 1: Visit Gmail on the web.
Step 2: Click on the Settings gear in the upper right corner.
Stage 3: Open See all settings.
Step 4: Click on the Advanced tab from the top tab.
Step 5: Enable the Templates option.
Step 6: Scroll down and select Save Changes.
You are ready to use a template in Gmail. Let’s create one. Shall we do it?
Create Templates in Gmail
Now that you’ve enabled templates in Gmail, it’s time to create a template. Follow the steps below.
Stage 1: From the Gmail home screen, click the compose menu in the upper left corner.
Step 2: A similar Gmail compose screen will open at the bottom.
Stage 3: Type your draft or general reply and click the three-dot menu at the bottom instead of submitting.
Step 4: Open the Templates menu.
Step 5: Select ‘Save draft as template’.
Step 6: Click ‘Save as new template’ from the menu below.
Step 7: Give the template a name and hit the Save button at the bottom.
You have successfully saved the template to Gmail. Now it’s time to use the app.
Use Templates in Gmail
Now that you’ve created templates in Gmail, it’s time to see them in action. You can create as many email templates as you want and use them on a case-by-case basis. Here’s how to use templates in Gmail.
Stage 1: Click create from Gmail homepage.
Step 2: It will open the compose menu in Gmail.
Stage 3: Instead of typing messages manually, you can click on the three-dot menu to open Templates.
Step 4: From the Add template menu, select the corresponding template you want to use with the e-mail.
Step 5: You will see the saved message in the Gmail compose menu.
You can change the time, location and other details. If there is a signature already attached to the email template, you should remove it before sending an email to avoid duplication.
How to Delete a Template in Gmail
If you no longer need a Gmail template, you can easily remove it from your Gmail account. Here’s how to delete a template in Gmail.
Stage 1: From the Gmail homepage, select the compose menu at the top.
Step 2: Click on the three-dot menu and click on Templates.
Stage 3: Select the template you want to remove.
Step 4: You will see the option to delete template. Use it and you won’t see this template from Gmail.
Disable Templates in Gmail
Enabling templates won’t break your Gmail experience. If for some reason you don’t want to use the templates after a while, you can easily disable the option from the Gmail settings menu.
Stage 1: From the Gmail home page, click the Settings icon and open See All Settings.
Step 2: Go to advanced options.
Stage 3: Click disable from the Advanced menu.
Step 4: Scroll down to the bottom and hit the Save Changes button.
Back on the Gmail homepage, you’ll no longer see it created Templates from Gmail.
Can I Use Gmail Templates on Mobile?
Similar to a Gmail signature, templates you create in Gmail web stay in your Gmail account. You won’t be able to use the same Gmail templates in mobile apps. You can’t create or manage templates from Gmail mobile either.
Get Started with Templates in Gmail
Gmail templates are a must-have for power users. You can create as many templates as you want and start replying to messages in style. Don’t go overboard. Otherwise, you will be confused about which template to use in a particular scenario. How do you plan to use templates in Gmail? Share your thoughts in the comments below.
