We use smartphones every single day and night. They stopped being just the means of communication a long time ago. Now, every smartphone is a great way of using social media, exchanging photos and files, and very often, you can even work from your phone remotely. Lots of companies now see it real to run and maintain their businesses right on the phones.
Professionals, including remote workers, can easily stay in touch and manage to complete more work on the go thanks to working on their smartphones. However, all these devices are easily accessible and they have their shortcomings. Thus, workers may have lower productivity also due to being distracted from work by games or social media. There is a security issue as well.
However, when used appropriately, a mobile phone can help any professional boost his productivity. It would be specifically effective in completing small tasks. Here are the top tips on how to make your phone a smart business tool and boost your efficiency.
Use professional apps
Using a scanner or a fax app is a must when it comes to working in the office. However, there is no need to be at work to do this for higher productivity anymore. You can fax from the iPhone directly without distraction to other things. Using fax apps for iPhone is something that boosts every workflow effectively. It saves plenty of time and space for every worker. Sending faxes via iPhone allows you to stay in touch with your colleagues, investors, and employees, as well as exchange documents with anyone instantly.
If you need a pocket office, iPhone faxing would solve this issue. The user can use a fax app as a full-fledged substitution for a faxing machine. The app allows everyone to fax via iPhone by simply scanning a document, bill, or whatever you may need to send. You can also use an iPhone faxing tool by finding a file in your storage and sharing it. One of the best things about such apps is that it supports e-signature which lets you make all of your documents personalized without the necessity to attend the office and sign the documents. It is also confidential and secure.
Have a separate phone for work
Most workers use one and the same smartphone for both personal and corporate needs. This is a huge mistake since both lives need to be separated from one another. First of all, using your personal smartphone for work is very distracting. You will spend too much time reading personal messages, emails, and even playing games. This is not efficient at all.
Secondly, you risk losing corporate data when using the same phone for both purposes. Corporate data are crucial and cannot be shared via personal phones or emails. It is much better to take care of having a separate phone for work in advance instead of improving the leaks of data and time waste in the future.
Voice technology use is effective
Regardless of what device you use, apply your voice assistance, such as Siri. It helps to complete little tasks such as answering emails, for example. First off, it is possible to do it on the go. Secondly, you can do plenty of tasks using just your voice which allows you to spend less time on your laptop or desktop computer.
Voice assistants help select numbers or complete other tasks which can be easier to do on your laptop. Thus, you can keep working without switching devices. They can be also used for setting up reminders which also boosts your productivity.
Link your working email to your smartphone
Using separate phones for work and personal life is a must. However, you may have some working boundaries and hours when you do not have to stay in touch. There are still crucial emails you are waiting for. In this case, not to miss anything important at any time of the day and night, you can link your work email to your smartphone. You are not obliged to read or answer it at once but you will, at least, never miss anything important if necessary.
Know when to switch it off
There is nothing easier than working from your smartphone. It can be a really effective smart business instrument regardless of the field you are working in. However, it is crucial to know your boundaries. Yes, a smartphone allows you to be in touch and ready to work round the clock. There is no need to do it though, otherwise, you risk lowering your productivity.
For the highest efficiency and business results, it is important to know when to start and when to stop. Once again, you need a working smartphone and a personal one. You can even set the times when your working one will switch off. It will help you avoid burnout and boost your efficiency. Believe it or not but no business can win when the work performer is exhausted and lacks sleep or energy.
Set your own limits. Your work and business can always wait while you have rest, some good sleep, and recover from pressure.
