Organizing our tasks will help us not to waste time and other important activities. While there are many options out there, you can give Microsoft To-Do a shot to keep things under control. This simple app lets you simply jot down tasks and to-dos, allowing you to better organize your day. Although this to-do app is supported in both Outlook and Office 365, unfortunately tasks and to-dos cannot be migrated to Google Calendar locally.
If you rely on Google Calendar to keep track of your meetings, it’s a setback. Fortunately, this is not the end of the road. You can sync to-do items in Microsoft To-Do with Google Calendar to some extent.
For now, we will have to enlist the help of a third-party tool like Zapier to sync notes and tasks. The good news is that it’s an easy and straightforward process and doesn’t take much of your time.
Here’s how to sync Microsoft To-Do with Google Calendar. We also have an interesting trick, don’t forget to read till the end.
How To Sync Microsoft To Do With Google Calendar?
As mentioned earlier, Zapier is an application that will help us sync notes and to-dos and act as a bridge between the organizational application and the calendar application. Zapier is a workflow automation service and allows you to combine different services for an enhanced experience. In short, it brings the best of both worlds.
Naturally, you will need to create an account on Zapier before continuing. There are two ways. If you want to see the event name and time on your Google Calendar, you can use one of the available workflows (Zaps) to get started. But if you want to customize things like the date and time, you’ll have to make your own Zap.
1. Simple Method
Stage 1: After signing in to Zapier, search for Google Calendar in the search box in the upper right corner. Select to see all available integrations.
step 2: Then add Microsoft To Do in the text box for Search apps to connect. Choose the one that best suits your needs.
In our case, we chose to go with Quick Add Event.
Stage 3: Now it’s time to connect both apps. To do this, add your Google and Outlook credentials. Zapier claims that all credentials are encrypted and stored.
Naturally, you’ll need to provide a boatload of permissions for both your Outlook and Google account.
Step 4: Next, select the ‘value’ of Google Calendar. In this case, it will be your default email id. When you’re done, good click Open Zap, activate the trigger and that’s it.
From now on, every time a new task is added to your Microsoft To-Do account, it will be reflected in your Google Calendar.
Since it’s a quick event, it will have the same datetime stamp at insertion. Besides that, you won’t see any attachments. It’s a simple affair and that’s it.
But if you ask me, this method is useful if you only want to see the idea of the event on your Google Calendar.
2. For Adventurous Ideas
Stage 1: In Zapier, search for Microsoft To-Do under Create your own workflow. Do a similar search for Google Calendar.
step 2: Once complete, add the trigger and action for both apps. For example, you can select Find or Create Event or Create Detailed Event from the list.
When done, hit the Try button.
Stage 3: Select your Microsoft account to set the trigger. Next, add the name of the list. Zapier will select the names of the available lists in your To Do account to make your job easier.
Press Continue to test the trigger.
Once the trigger is successful, it’s time to configure the Google account details.
Step 4: Under Action, select your Google account and hit Continue. If you want the action to be changed, select a different action from the list.
Then select your calendar from the list as shown in the screenshot below.
Since it is a detailed event, you will need to add a number of details such as Start time and End time. Just add all necessary data. When done, hit Continue and test the trigger.
After establishing the connection, click Open Zap to start the synchronization process.
Now all you have to do is open Google Calendar on your phone to see the notes synced to your calendar from Microsoft To-Do. Is not it beautiful? You may see a slight delay (1-2 minutes) for the task to appear.
Note that it’s important to run a test after adding relevant details such as end time or Task Body. The tool has a handy troubleshooting box in case you hit any obstacle.
Most of these jobs are triggered automatically. But at the end of the day, no app or tool is perfect, and on some days, Zapier workflows may not be in sync. And when that happens, you may need to trigger the job manually.
To do this, go to Zaps on the left panel to see all your created Zaps. And then you know what to do.
Apart from that, you can also see other details such as success and failure numbers. Also, if you need to edit the workflow, just hit the Edit button.
It’s a freemium app and the free plan syncs up to 100 tasks per month. And the number of tasks increases when you upgrade to a paid app. After that you will be able to create multi-step Zaps versus single-step Zaps allowed in the free plan.
To-dos and reminders are key to an organized lifestyle. Because at the end of the day, our brain can only remember so much. However, if all your tasks and lists are scattered across a dozen apps, it all goes in a snap. The method acts as a sync between two very popular apps, and if you use both, the above method proves to be a smart workaround to get everything under one roof.