How to Share Google Calendar with Others

There may be times when you want to share Google Calendar with others, let you know about your availability or your upcoming monthly schedule. For example, you have created a customized vacation calendar for employees and now you want to share it with them. Here’s how you can share Google Calendar with others.

Let’s say you have a pottery tradition in the family and you created the upcoming meeting for two months. And now Google Calendar is ready to share with family members. We’ll show you how to create a shareable link in Google Calendar and integrate it into your existing calendar using Google Calendar web. Lets start.

Add Calendar to Google Calendar

First, we’ll show you how to create a new calendar in Google Calendar. In most cases, you will not want to share your primary calendar with others.

You may need to create a new calendar for sharing purposes. Follow the steps below to add a new calendar to Google Calendar.

Stage 1: Visit Google Calendar on the web and sign in with your Google account information.

Step 2: Click on the Settings gear at the top and select Settings.

Stage 3: Select and click Add calendar create new calendar.

Step 4: Give it a name, description, check the time zone and click on it. create calendar below.

Step 5: Back on the Google Calendar homepage, you’ll see the newly created calendar appear in the left sidebar bar, just below it. my calendar Menu.

Now go ahead and create events under the newly created calendar. Once you are satisfied with the changes, the calendar is ready to share with others. Let’s learn how to do this.

Share Google Calendar

After adding events and tasks to Google Calendar, everything is ready for sharing. Follow the steps below to add contacts to your Google Calendar.

Stage 1: Visit Google Calendar in a browser.

Visit Google Calendar

Step 2: Click the three-dot menu next to a calendar and select Settings & sharing.

Stage 3: To share with specific people, scroll down and select Add person.

Step 4: When you add other people’s Gmail ID, you have many permission options to choose from.

See only available/busy: This hides the event details and instead shows the current busy status. The remaining space is shown as free time. This is most convenient when you want to let other people know about your free availability for a Zoom call.

See all event details: Attendees will be able to see all event details, but will not have any editing permissions to change the event name, time or location.

Make changes to events: This allows others to change event details. But it will restrict them from adding others to the calendar.

Make changes and manage sharing: Be careful when using this option. It will allow added contacts to unlimited and add others to Google Calendar.

Create Shareable Google Calendar Link

When you want to share Google Calendar with hundreds of people, manually adding each Gmail ID to the calendar doesn’t make much sense. In this case, you can create a shareable Google Calendar link and paste the link into a Slack or Teams channel for everyone to join. Here’s how.

Stage 1: Open Google Calendar on the web and click the three-dot menu next to the calendar you want to share.

Step 2: Select Settings and sharing.

Stage 3: From the access permissions menu for events, To obtain Shareable link Click on it.

Step 4: With this link, only people you allow can access your calendar. Copy the link and share it with others.

Add Google Calendar to Your Account

After sharing a calendar link with others, they must integrate the calendar into their existing Google Calendar installations.

Stage 1: Visit Google Calendar on the web.

Step 2: Find Other calendars from the left sidebar.

Stage 3: Click the + icon and select From URL.

Step 4: Add the Google Calendar link you copied and select the Add calendar button.

The new calendar will appear under the Other calendars section.

Manage Your Schedule Efficiently

When you share a Google Calendar link with others in the group, share this article as they may not know how to use the link and add the calendar to their account.