The year is 2020 and many tools are aiming to replace the email experience on your workstation. But the truth is, email providers like Gmail and Outlook are far from dead. It is still the first choice for many consumers, marketers, newsletters, banking updates and job interviews. Speaking of conversations over the mail, you can create a personalized email signature to let the recipient know their company name, address, website information, and more without spoiling the overall response.
The average office worker sends dozens of emails every day. You can turn each email into an opportunity to market yourself and your business in the individual emails you send every day.
Many people treat email signatures as an afterthought or stick to whatever comes by default in Gmail/Outlook or third-party email apps. In such cases, you are marketing these apps and services and not yourself, which creates a real missed opportunity.
These signatures are your chance to clarify who you are, make it easy for people to reach you, and provide a place for people to learn more about you, your job, or something you are. work on.
Gmail is the world’s most popular email provider. This post will talk about how to create email signature in Gmail web and mobile app. Lets start.
Adding an Email Signature in Gmail Web
Follow the steps below to create a signature for emails you compose in Gmail on the desktop site.
Stage 1: Open Gmail on desktop and enter your Google account credentials.
Step 2: Tap the Settings icon in the upper right corner.
Stage 3: Select All Settings.
Step 4: Go to the General tab and go to Signature.
Step 5: Tap Create New and give your signature a title.
Step 6: Google offers a rendering UI similar to the one you find in Google Docs. You can add images, play around with text style, size, alignment and more.
Step 7: You can add as many email signatures as you want. After you set them, select the email address you want to use the signature with.
Step 8: Select email signature for new emails and reply/forward emails. Yes, you can use separate email signatures for new emails and reply/forward emails.
Step 9: Scroll down to the bottom of the screen and select Save Changes.
From now on, when you compose an email using Gmail web, you will see the default email signature in the compose box.
Adding Email Signature in Gmail Mobile App
The trick mentioned above only works on Gmail web. If you’re composing email on a Gmail mobile phone (reasons you know best), you won’t be able to see the mail’s generated signature.
For this you will need to create an email signature in the Gmail app. Follow the steps below to set them up.
Note: Gmail’s Android and iOS apps are identical in appearance and functionality. The following steps are for Gmail Android. You can use the same steps in the Gmail iOS app to set up the signature.
Stage 1: Open the Gmail Android app.
Step 2: Tap on the hamburger menu and go to Settings.
Stage 3: Select the relevant Gmail account.
Step 4: Go to Mobile signature under the General menu.
Step 5: As with Gmail on the web, you won’t have all the editing options. You can only add simple text.
Step 6: Hit OK and you’re ready to go.
Editing or Deleting an Email Signature in Gmail
Have you recently changed jobs or been promoted to the company? You may want to update the existing email signature with a new job title. Follow the steps below to edit an existing email signature.
Stage 1: Open Gmail on desktop and enter your Google account credentials.
Step 2: Tap the Settings icon in the upper right corner.
Stage 3: Select All Settings.
Step 4: Go to the General tab and go to Signature.
Step 5: Here you will see all email signatures added to Gmail. Tap the Edit icon to make changes.
Step 6: You can also tap the delete icon to remove the email signature.
A Few Tips for Email Signature
- Do not include your name and one or two contact details in your signature. That way, you’re not taking full advantage of the opportunity to connect and interact with the people you’re emailing.
- Don’t overdo it either. Hitting your signature full of links and information is just plain spam and self-promotion. It doesn’t make a good impression on the other side.
- Your email signature should be based on personal preference, your organization’s brand and culture, and even your industry.
- You can add information such as first and last name, membership information such as job title and department, call-to-action, photo and logo, and social profile icons.
First Impression is Last
An email signature is a nice way to identify yourself without spamming the email text body. Using Gmail’s excellent mail signature editor, you can add all the relevant information to every email you send. How do you take advantage of email signature in Gmail? Share your views in the comments section below.
Next: Gmail inbox reached full level? Read the post below to learn how to automatically delete emails in Gmail.
