Microsoft Word is the preferred choice, especially for those who subscribe to the Microsoft 365 ecosystem. After you write a document, novel or essay, you may want to print it out for future use. Before that, you should add page numbers to the document for easy reference. Here’s how to add page numbers in Microsoft Word.
Adding page numbers to a Word document is useful when distributing the document to others. It makes it easier for others to refer to the material without getting lost in the words. Microsoft uses a slightly different user interface for Mac and Windows. On Android and iPhone, Word is now part of the only Office app Microsoft released a few years ago.
We’ll cover all three Microsoft Word apps on Mac, Windows, and Mobile. Without further ado, let’s start.
1. Microsoft Word for Mac
Microsoft Word for Mac recently got a nice visual makeover. The app looks and feels native and also supports the latest M1 chip. Follow the steps below to add page numbers in Microsoft Word on Mac.
Stage 1: Open Microsoft Word on Mac.
Step 2: Open a Word document where you want to add page numbers.
Stage 3: Click the Add menu at the top.
Step 4: Select Page Number and enter the Page Number from the context menu.
It will open a dialog to customize the page number position and alignment. By default, the position is set at the bottom of the page, with the alignment on the right. You can change the position to the top of the page and set the alignment to Left, Center, Inside or Outside.
From the same dialog, click Format at the bottom, another Page Number Format menu will open.
Here you can change the Number format from numeric to alphabetic, Roman numerals etc. you can change it. Users can also enable the Include section numbers option for better reference and more. After making the relevant changes, hit OK at the bottom and you will see the page number appear in the Word document.
2. Microsoft Word for Windows
Microsoft recently redesigned all Office applications for Windows 11. The latest Office apps, including Microsoft Word, synced perfectly with the clean aesthetic of the new Windows 11.
Here are the steps to add page numbers in Microsoft Word on Windows.
Stage 1: Open Microsoft Word on Windows and navigate to the document.
Step 2: Click Add in the menu bar.
Stage 3: Select Page Number and browse the page number preview. We like that Microsoft offers a live preview of the page numbers from the Page Number menu itself.
Check and preview the page number position and apply it to the Word document.
You can click Format Page Numbers and change the number format, enable chapter number and much more for formatting. Click OK at the bottom and apply the page numbers to the Word document.
If you frequently deal with page numbers in Microsoft Word, you can open a blank document and insert page numbers using the steps above.
Now, click on File at the top and go to the Save As menu. Save documents with memorable names to your computer. Now when you want to work with page numbers in Microsoft Word, you can open the saved documents and start making changes. Finally, save it under another name and keep the original document as is.
3. Microsoft Word App for Mobile
If you’re on the go and want to add a page number at the last minute, you can do so using the Microsoft Office app on iPhone or Android.
Here we will use the Office iOS app for reference, but rest assured, you can follow the same steps on Android and get the job done.
Stage 1: Open the Office app on iPhone or Android.
Step 2: You will see your most recently used documents in the app.
Stage 3: Open a document and go to edit mode.
Step 4: Tap the three-dot menu above the keyboard.
Step 5: Tap Home and select Add.
Step 6: Scroll down and tap on Page Numbers.
Step 7: Check the page number position.
You can customize the page number from the Format Page Numbers menu.
Adding Page Numbers in Microsoft Word
Adding page numbers to a Word document is easy, whether you’re using Microsoft Word on Mac, Windows or mobile devices. In which types of documents do you need to add page numbers? Share your workflow in the comments below.
