Adding an email signature is an important thing to do when communicating professionally. You can have all the necessary information like your full name, location and contact details right there and you don’t have to worry if you accidentally forget to turn off your emails. It’s also useful if you’re in a hurry or emailing from your phone. (You can also set it up in your mobile app.) Setting up one in Gmail is easy. Here’s how:
How to change your signature on desktop:
- Click the gear icon in the upper right corner of the screen
- Click “See all settings” at the top of the sidebar
- Make sure you view the “General” tab
- Scroll down to “Signature”
- Click the button that says “Create New”
- Type a name for your signature in the window that opens and then click “Create”.
- You should see your signature name. Click the pencil icon to edit the name or the trash icon to delete it.
- Type your full signature in the box on the right. You can also customize it using different fonts, bold and italics.
- You can add more signatures by clicking the “Create New” button.
- Under “Signature defaults” you’ll see “Use for new emails” and “Use in replying/forwarding”. Use the drop-down menus to choose which signatures to use for each category.
- You also have the option to check the box next to “Add signature before quoted text in answers” and remove the “-” line that precedes it.
- Click “Save changes” at the bottom of the menu
How to change your signature in the Gmail mobile app:
- Tap the three bars in the upper left corner of the screen
- This will open a menu. Scroll down and select Settings.
- Select the email account you want to create a signature for
- Under General, tap “Signature settings” (iPhone) or “Mobile Signature” (Android).
- If you’re using an iPhone, make sure Mobile Signature is turned on. Write your signature below. For Android phones, tap “OK” when you’re done.
