How to Add and Manage Zoom Meetings Using Google Calendar

We witnessed Zoom take the world by storm in 2020. Millions of people turn to Zoom because of its easy-to-use interface and package features. You’ll be surprised to learn that many job interviews, seminars, music concerts, even a few casual conversations with friends and family are held on Zoom, and more. However, keeping up with Zoom meetings is often a hassle. In this post, we’ll help you organize and track your upcoming Zoom meetings using Google Calendar.

Google offers users a Workplace Marketplace app to enhance the entire ecosystem experience. You can download and use related apps to integrate third-party apps and services into your workflow. Don’t worry, you can also use several Workplace apps with your regular Google account.

One of the less intuitive aspects of Zoom is the meeting scheduler, which can be a little difficult to get used to. Fortunately for Google Workspace users, Zoom has a Google Calendar integration that makes it super easy to add a Zoom search to a Google Calendar event.

In this post, we’ll walk you through the complete guide to adding and managing Zoom meetings via Google Calendar. Lets start.

A few notes before adding the Zoom plugin to Google Calendar.

• You cannot install the add-on if you are signed in to more than one Google account. Just sign in to the Google account where you want to install the add-on.
• When using the add-on, make sure that you are not signed in to more than one Google account with the add-on installed. This will cause problems when scheduling Zoom meetings using the plugin.

For clarity, I used my Gmail ID (non-Google Workspace account) to add the Zoom plugin.

Use Zoom for G Suite Add-on from Google Workspace

With the Zoom for Google Workspace add-on, you can seamlessly schedule, join and manage meetings directly from Gmail or Google Calendar.

After installing the plugin, you can use it in a desktop web browser (Gmail or Google Calendar) or mobile device (Google Calendar app).

Follow the steps below to add the Zoom plugin to Google Calendar.

Stage 1: Sign in to your Google account. Visit the Google Workspace Marketplace and search Zoom for GSuite.

Visit the Google Workplace Marketplace

Step 2: Click the Zoom plugin for GSuite to install it.

Stage 3: Review the terms of service, allow the necessary permissions, and click Accept.

Using Google Calendar on the Web

Now that you have installed the corresponding Zoom plugin from the Google Workspace marketplace, you will notice them on Google Calendar web. Go through the steps below.

Stage 1: Open Google Calendar in a web browser on your computer.

Visit Google Calendar

If you haven’t signed in yet, sign in using your Google account details.

Step 2: On the right-hand panel, just below the Hide, Tasks, and Maps icons, you’ll see the Zoom logo.

Stage 3: Tap the Zoom logo and Zoom will ask you to log in using your login information.

Step 4: Grant the relevant permissions and you are good to go.

From now on, whenever you use Google Calendar on the web, tap the Zoom icon and start the meeting in the Zoom app on Windows or Mac.

Schedule a Zoom Meeting Using Google Calendar

Using Google Calendar Web

You can tap the Create button in the upper left corner and create a new event on Google Calendar web. Google will offer to add video conferencing when adding details.

By default, it is set with the Google Meet service. You need to tap on the video conferencing menu and select Zoom from the menu below.

Using Google Calendar Mobile Apps

You can also schedule a Zoom meeting using the Google Calendar mobile apps. Both the Google Calendar iOS and Android apps use the same user interface, so you can follow the same steps on both platforms.

Stage 1: Open the Google Calendar app on your iPhone or Android device.

Google Calendar for iPhone

Google Calendar for Android

Step 2: Tap the + icon in the lower right corner.

Stage 3: Select Event and add relevant details.

Step 4: By default, Google forces you to use the Google Meet service. Tap on it and select Zoom from the menu below.

Google’s calendar service uses Google Meet by default for meetings when multiple video conferencing providers are enabled. If you have enabled Google Meet in addition to Zoom and take no action, this change will take effect on November 16, 2020.

You can turn off the behavior by following the steps below.

Stage 1: Open Google Calendar in a web browser.

Visit Google Calendar

Step 2: Tap the Settings icon in the upper right corner.

Stage 3: Go to Settings and go to Event settings.

Step 4: Disable ‘Automatically add Google Meet video conferences to events I create’.

How to Remove Zoom Plugin from Google Calendar

If you no longer need the Zoom plugin, follow the step below, remove it from Google Calendar.

Stage 1: Open Google Calendar in your favorite web browser.

Visit Google Calendar

Step 2: Tap Settings in the upper right corner and go to Settings.

Stage 3: Scroll down to Add-ons and select Zoom.

Step 4: Select Uninstall from the three-dot menu.

Create Zoom Meetings

Follow the steps above and add the Zoom plugin to Google Calendar and Gmail. It makes the whole experience seamless for users to manage multiple services. Share your experience in the comments section below.

Next: Zoom allows you to view the meeting time during video calls. Read the post below to learn how to enable the feature on the service.