How to Send Google Forms Responses to Multiple Email Addresses

Google Forms is one of the best online data collection tools in the world. With a Google account, you can easily create surveys, RSVPs and other forms and equally manage their responses.

However, for each response to your forms, Google will only send a notification to the email address of the form creator/account holder.

This is cool. But what if you want multiple people to have access to a form’s response without having to grant access to your Google account?

For example, let’s say your company’s marketing team runs a survey using Google Forms. And as the team leader, you want every member of the team to have full access to every response to the form in their email inbox. How are you going about this?

Or let’s say you’re planning a party and you want all members of the party planning committee to receive online RSVP responses in their email inboxes. Follow the steps below to learn how.

Send Form Responses to Multiple Emails

To send Google Forms responses to multiple email addresses, you’ll need to use a third-party plugin, at least for now.

Follow the steps below to install a plugin that will do the job. I’ve used it many times and it turned out to be reliable.

Installing the Plugin

Stage 1: Log in to your Google Forms control panel and open the form whose responses you want to send to multiple email addresses.

Step 2: Tap the three-dot menu icon in the upper right corner.

Stage 3: Select Add-ons.

This will open the G Suite Marketplace where you can easily install plugins to spice up your forms.

We would be installing a plugin Called ‘Email Notification for Google Forms’, it allows users to customize form responses and likewise send them to multiple email addresses.

Step 4: Type the name of the ‘Email Notification for Google Forms’ plugin in the search bar. Tap on the relevant option as shown in the image below.

Step 5: Tap the Install button to install the add-on on your Google Forms.

Step 6: A new tab will open in your browser. It will ask you to log into your Google account. Enter your Google account credentials in the appropriate boxes.

Step 7: After successfully logging into your Google account, the next thing to do is to grant your account access to the ‘Email Notification for Forms’ plugin access.

Scroll to the bottom of the account access page and tap Allow.

Step 8: A pop-up appears on the screen confirming that the add-on has been successfully installed. Tap Next to complete the setup.

Google will also send a notification to your email address informing you of the installation of the ‘Email Notification for Forms’ plugin.

Now that you have the required plugin installed, let’s take a look at how to use it to send form responses to multiple email addresses.

Installing and Using the Plugin

Stage 1: On the form creation page, tap the Add-on icon in the upper-right corner.

Step 2: Tap on ‘Email Notifications for Google Forms’.

Stage 3: In the new popup, select ‘Create Email Notification’.

Another window opens in the lower right corner of the screen. You can then continue to set some rules, customize, and enter the email addresses you want form responses to be sent to.

Step 4: Enter a name for the notification in the ‘Rule Name’ section. The name can be anything; can be the same as the form title/name.

Step 5: In the field labeled ‘Email Address(es) to Notify’, enter all the email addresses to which you want to send form responses.

Separate each email address with a comma.

Step 6: After adding the email addresses, scroll to the bottom of the window and tap the Save Rule button.

Step 7: A success notification announcing that the form rule was created. And that’s it. You can now continue to share your form with respondents.

When anyone fills out the form, all respondents’ responses will be sent to any email address you specify in the form rule.

Manage Form Responses with Multiple Emails

Now that you know how to send responses of a Google Form to multiple people (read: email addresses), let’s take a look at managing them if you need to change them. Say you want to add or remove an email address in the future. How will you deal with it?

This is pretty easy. Follow the steps below.

Stage 1: Open the form you want to manage in the Google Forms dashboard. Tap the add-on icon.

Step 2: Select ‘Email Notifications for Google Forms’.

Stage 3: Tap on ‘Manage Form Settings’.

Step 4: Tap Edit just below the rule you created.

Step 5: You can then continue to feed an additional email address, remove one, and make any changes to the reply settings.

Note:

Carry Everyone With You

Being able to automatically share answers to a survey, RSVP, or other event with multiple people (teammates, colleagues, etc.) is an effective way to instantly notify everyone about new updates on a form. Follow the step-by-step guide above and you’ll be able to send Google Forms responses to multiple email addresses instantly.

Next: Conditional logic helps you spice up your Google Forms. Read the article linked below to learn how you can make your forms smarter and more concise by adding conditional logic to your forms.